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How to create an Authorization
How to create an Authorization
Follow the steps below If you need to create an authorization because you are going to be participating In annual training days or a TDY.
Click button to see detailed instructions via an online PowerPoint
Be sure when creating your authorization;
Be sure when creating your authorization;
Use DTS or SATO to make reservations for hotel, rental cars and flights. (Don't call company directly)
If you are traveling from out of town in your POV you must create a CTW (Constructed Travel Worksheet)
You will submit your CTW with a screen shot of the lowest airfare available though DTS (Usually Southwest Airlines)
The equivalent dollar amount of the airfare will now replace mileage, since POV's are no longer authorized
Constructed Travel
Constructed Travel
Constructed travel is used to compare travel costs when a traveler requests approval to use a transportation mode other than the one directed by the Authorizing Official.
A CTW is not required if government transportation is authorized or directed.
A CTW is required any time you use your Privately Owned Vehicle (POV)
When a CTW is required, fill it out, attach it to your DTS authorization in the Expenses module, and justify the Constructed Travel pre-audit by stating that the CTW is attached.
Your AO will use the CTW to decide whether to authorize full reimbursement for your travel expenses or to limit your reimbursement to the constructed transportation cost.
For air travel, include the fare class. To determine the fare class
The Departure Location. If applicable, also enter the code of the terminal you would have traveled from. Example: You might list a flight out of Los Angeles as, “Los Angeles, CA (LAX)”
For ticketed transportation, the constructed cost is the ticket cost plus all taxes and fees except the TMC fee
Fee normally charged by CTO Is $18.80
Example: Filling out the worksheet
Example: Filling out the worksheet
In this example the traveler would be Issued $145.76 to travel In their POV as seen In box 2.F.
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